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Buyer-side sourcing workspace

Inspection Brief & Shipment Release Builder

Turn the controlled sample, inspection instructions and actual evidence into one inspector brief and a separate buyer release record. Missing controls remain visible.

Status

Buyer-owned inspection and release record

Output

Inspector brief, CSV and printable release record

1. Order, lot and readiness

Identify the exact lot presented to the inspector—not only the purchase order.

2. Controlled reference and selection
3. Checks and actual evidence
4. Failed-lot path and controls

Written change approval required

Inspection nodes

5. Named buyer release and payment gates

The tool records the decision. It never changes a hold into a release automatically.

Generate after the inspection is briefed, then update the same record with actual evidence and the named buyer decision.

Method and use

The brief separates instructions, observations and the buyer decision so later evidence cannot silently rewrite the original inspection record.

Supply the sampling scheme, sample size and acceptance numbers from your contract, inspection provider or licensed standard. This tool deliberately does not reproduce or choose an AQL table.

Use the quote comparison before the PO and the pre-shipment inspection guide when setting the brief.

Method version 2.0 · Reviewed 19 July 2026